How we work
What we take on, and what stays yours
We’re forward-deployed software engineers: we work inside your business, next to the people who’ll use what we build, and stay to keep it running. Custom AI takes the busywork, and your team gets its time back.
What we take on
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Software team On site · run by us
We build it inside your business.
We work next to the people who’ll use what we build, wherever the work happens. Then we build around how they already work, connected to the systems you have, so nothing gets typed twice. When it helps, we tie it all to a company brain, so each new tool starts out knowing your customers and your prices.
- Apps for the office and the field
- Your systems, connected
- Reports that stay current
- Quotes and estimates
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Custom AI The busywork · run by us
Custom AI takes the busywork.
We build AI for the jobs that eat your team’s day. Each one does a single job, the same way every day, and hands anything that needs judgment to a person. We use the same tools in our own office.
- Files what comes in
- Drafts follow-ups
- Tracks what’s due
- Sends a morning summary
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Finance The money · run by us
A person checks the money.
Anything with money in it is checked by a person before it goes out. If you want, we keep the books too, and you get the numbers every month in plain words. Your CPA keeps doing your taxes and filings, and we work with them.
- Payroll
- Bills and collections
- The monthly close
- Costs by job or project
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Your team Still yours
Your team gets its time back.
Your people stay yours. We work beside them, take the busywork off their desks and give them better tools. When you grow, they can keep up without hiring for every new pile of busywork.
We start on site.
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We come to you
We sit with the people doing the work, wherever it happens, and learn how the work and the money move. If you’re far away, we start with a call.
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You see the plan first
We show you what we’d build first and what it would take, before you decide anything. That first visit costs you nothing.
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One monthly fee
One flat fee each month for what we build and keep running, agreed in writing before we start. There’s no hourly meter running.
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One piece at a time
We start with what costs you the most hours, build it, and check it with the people using it before we take the next.
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You own all of it
The code, your data and the accounts stay in your name. If it needs to live inside your own systems, it does.
Custom AI, at work
Software drafts it. A person says yes.
With your records in one place, an AI helper can answer like this.
What did we promise the Hendricks on the Elm Street job?
A finished basement by November 15, egress window included. They approved the upgraded flooring on September 18, which adds $4,200.
- Site walk notes · Sep 12
- Email from Jen · Sep 18
- Contract, version 2
Draft the change order for the flooring.
Change order 3 · Elm Street
Upgraded flooring +$4,200
Drafted from the contract and the September 18 email.
Three rules keep the AI honest.
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01
AI drafts. Code does the math. A person signs off.
AI can draft an invoice or a follow-up. Ordinary code adds up every total, and a person approves anything with money in it before it leaves the office. Every change it makes is logged and can be undone.
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02
Answers come from your records, with the source shown.
When an AI helper answers a question, it answers from your own records and points to where it found the answer. When the answer isn’t there, it says so.
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03
Each person sees only what you allow.
We set those limits in the database itself, so no app or AI helper can see past them, whatever it asks for.
What people ask before we start.
What does forward-deployed mean?
It means we work inside your business, next to the people who’ll use what we build, instead of from a ticket queue somewhere else. That’s how what we build ends up fitting the way your team really works. It’s the FDE in our email addresses.
How is this different from buying software?
Software off the shelf is built for everyone, so your team bends to fit it. We build around how your team already works, connect it to what you have and stay to keep it running.
What does “we give people their time back” mean?
We build software that does the busywork: the filing, the follow-ups, the copying from one system to another. Custom AI takes the routine, a person checks anything with money in it, and your team gets those hours back for the work only they can do. If you want, we keep the books too.
Won’t the AI make things up?
It can. That’s what the three rules above are for, and anything it files can be undone.
Do we have to change our software?
Usually not. We start with what you already use, even if it’s a spreadsheet, connect it and build what’s missing around how your team works.
What does it cost?
The first visit is free. After it, we put one monthly fee in writing for the work we take on. Sometimes part of it is tied to results we agree on up front. Nothing starts until you’ve agreed to it.
Do we still need our CPA?
Yes. They keep doing your taxes and filings. If we keep your books, we keep the books they work from.
Where do you work?
Anywhere in the United States, in any industry. We start with a call and come to you in person when it counts.